Rajasthan Electronics and Instruments Limited (REIL), a joint venture between the Government of India and the Rajasthan Government, has invited bids for the supply of 2,800 solar module mounting structures (MMS).

The tender has been floated for the supply of 550 solar MMS for a single module of 150 W output, 1,500 solar MMS for a single module of 120 W output, and 750 hot-dip galvanized MMS for one module of 75 W output.

The last date to submit the bids is July 1, 2021, and the bids will be opened on July 2.

The total quantity should be delivered within two weeks after the release of delivery clearance against the approved rate contract.

The contract period will be valid until March 31, 2022. The offer will be valid for 60 days from the due date.

Offers without valid authorization from the manufacturer will not be considered. Indigenous manufacturers will be given preference for promoting indigenous products subject to meeting quality standards and specifications.

The successful bidders should confirm that the product is ‘reduction of hazardous substances’ compliant. The total bid quantity may increase or decrease depending on the requirement.

The supplier has to provide materials as per the specifications. If the material is found defective, it will be rejected, and the supplier will have to replace the products within two weeks of such feedback. REIL has further warned that after four weeks, the rejected material will be sent to the scrap store.

The order is liable to be canceled by REIL if it is not executed according to the delivery schedule. In that case, REIL reserves the right to procure its requirements from other sources at the supplier’s cost and risk, and the supplier will be liable for direct and indirect damages suffered by REIL.

Preference will be given to the suppliers who have ISO standards 9001:2015 and ISO 14001:2015.

If the items are not delivered by the stipulated date, the party will have to pay liquidated damages at 1% of the value of the items per week, subject to a maximum of 10% of the price of each unit so delayed.

New vendors will be considered for the trial order after the successful sample evaluation and completion of the vendor registration process. In the case of new vendors, a trial order will be released with the condition of a 10% performance bank guarantee or 10% retention payment for a one-year warranty period, whichever is higher.

If both the lowest (L1) and the second-lowest quoting vendors are the approved vendor of REIL, 100% of the tendered quantity would be split among the approved vendors in the ratio of 60:40. In exceptional cases, the total quantity may be split between L1, L2, and L3 in the ratio as per the requirement on a case-to-case basis.

REIL has stated that 20% of the tendered quantity has been reserved for micro and small enterprise (MSE) suppliers. Out of the 20% tendered quantity reserved for MSE suppliers, 4% has been earmarked for procurement by MSEs owned by scheduled caste and scheduled tribe entrepreneurs.

If the MSE vendor participating in the tender quotes within the price band of L1+15%, he will be allowed to supply the portion of the requirement subject to acceptance of L1 price by the MSE vendor. In the case of more than one such MSE, the supply will be shared proportionately.

In November last year, REIL floated two tenders for the supply of solar MMS. The first tender sought the supply of 2,000 mounting structures for rooftop solar systems of 1 kW, and the second tender was floated for 1,100 MMS for 150 W solar modules, 3,500 MMS for 120 W modules, and 1,500 hot-dip galvanized MMS for 75 W modules.

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